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Together we strive to arrive at a Jira configuration that is usable for all teams, supporting all YME Information Systems processes in a comprehensive, simplified manner.

Issuetypes

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Issuetypes have a hierarchy to them:

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This project contains three workflows, with the distinction being made whether an item contains a software release (development workflow) or not (four step workflow).

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Epics have three additional statusses for Product Owners to prepare the work:

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Field configuration

Yamaha Teams

This is a drop-down fields of all teams that exist within YME Information Services. When a new team is founded, an entry is added to this field.

For example, the entries on 16/11/2023:
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Any team board uses this field to filter on, so it's mandary to fill in at ticket creation, so that the item will show up on the correct team board.

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N.B.: In the past a free text field "Team Yamaha" was used, in which typing errors caused for tickets to get lost. This old field is in the process of being phased out, so you may still see it on certain screens.

Fix/version

When closing an item, you are often prompted it is mandatory to fill in the mandatory field for Fix/Version.

The fix/version is used to assign completed developments to a release scheduled to go to production.

Additionally, on Kanban boards, closed items will disappear from the board once a fix/version is closed, not earlier.

Jsox compliance

2. Smart use of YIS

DOR

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DoD projects

When closing an item, it is mandatory to full the field "DoD projects":

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A Definition of Done (DoD) is a term from the scrum framework, which describes the agreement of what it means when an item is set to "Done" status. 

Within YME the intent it to validate these three organisation-wide requirements for each ticket, because YME is being audited on these three points. For this reason, it is expected that this field will become mandatory across all YME projects in Jira.

N.B.: Jira COP wishes to limit the field to only being mandatory when a release is involved, this is a planned improvement.

2. Bonus features of YIS

DOR & card colours

PO boards

3. Other projects for software development

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