| Application | Subject | Jira Issue | Planning | Status | Current situation |
| General | AFOS migration Jira/Confluence/Bitbucket | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-1442 |
|---|
|
| Q1 | | Status |
|---|
| |
|---|
| colour | Yellow |
|---|
| title | in progress |
|---|
|
| Migration to AFOS checklist - Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set.
- DPA/DPIA pending at Yamaha
- DPA pending at Avisi
- Jira: almost ready, outstanding: e-mail and SAML configuration
- Confluence: ready
- Bitbucket: awaiting on Avisi for environment setup
|
| General | Servicedesk redesign including portal (Jira SD project) |
| Q2, Q3 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| |
| General | YMES use Jira/Confluence Service management project including support portal or different project setup? | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | SD-18647 |
|---|
|
| Q2 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES stakeholders |
| General | YME Technical Service use , New Jira , Service management project including support portal(intro meeting with team has taken place but haven’t seen official request yet) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-2892 |
|---|
|
|
| | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| Intro meeting with team has taken place. |
| General | License renewing Jira/Confluence/Bitbucket including addons. Most licenses expire March 2023 and some in June/July 2023. Licensed need to be requested before the end of January 2023 at Avisi. | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2711 |
|---|
|
| Q1 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| Licenses renewed for 1 year, new expire date 16-03-2024 |
| Jira | Jira Addons to be discussed, for example usage of Big Picture or use different addon for resource planning/roadmap (also to be discussed further with Bjorn) |
| Q2, Q3 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| Information provided to PMO team: Big Picture license expires on 15-03-2023 one year renewal USD: $ 9.400,00 / € 9.063,29
Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses.
Site including comparison information for Big Picture, Advanced Roadmaps
https://bigpicture.one/bigpicture-jira-portfolio/
https://bigpicture.one/bigpicture-jira-align-portfolio-aha/
Big Picture information: https://wiki.bigpicture.one/doc/all Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced |
| Jira | Jira Align Usage? To be discussed for PMO planning. |
| Q2 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation.
First explore available options for Big Picture / Jira Advanced Roadmaps. |
| Jira | Jira ISMS project for (recurring) tasks and policy and procedure development | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-2930 |
|---|
|
| Q1, Q2 | | Status |
|---|
| |
|---|
| colour | Yellow |
|---|
| title | IN Progress |
|---|
|
| ISMS Project created, working on Configuration in close collaboration with Harold Renssen |
| Jira | New Jira Project for Compliance, archive Jira-Project IA. | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-3672 |
|---|
|
| Q2 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| |
| Jira | Support agile teams in usage of Jira and finetuning YIS project. |
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Continues support during Agile transformation - Formation of new teams , team setup, board setup, YIS introduction
- Finetune YIS configuration
|
| Jira | Migrate Jira development projects YM, BA, BI, B2C to YIS | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2143 |
|---|
|
| Q1, Q2 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| - Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain.
- Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection.
- Migration BA to YIS: In progress
- B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
|
| Jira | Integrate Infra in YIS project or separate project but no changes made via SD. |
| Q2, Q3 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Cloud-Rangers team started working in YIS |
| Jira | Coaching ambassador Distributors (key users) usage of Jira and Confluence |
| Q2, Q3 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| |
| Jira | Jira/Confluence onboarding/ training
- Basic training material
- Contact YME L&D to centralize training (video's?)
- Include Jira/confluence introduction in Onboarding process of new employees, contingent workers.
|
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Creation of Basis training material : In progress under Space: Atlassian
Jira training
|
| Jira | (EU) YNS project support, Backbone Sync - continues support and troubleshooting |
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Continues support for troubleshooting Sync errors and new user registration |
| Jira | Jira permissions -> move to authorization per role and groups for global permissions? |
| Q3, Q4 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| Can only being started after finalizing Agile transformation, new roles |
| Jira | Jira project cleanup for field configurations and screens |
| Q1, Q2, Q3 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| YIS Cleanup finished PMO Cleanup started |
| Jira | Alignment Jira usage IS-Business forward requests between projects? |
| Q1 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| |
| Jira | User Onboarding process (including alignment HR, Facility, reception) |
| Q1 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023. Currently in review if all Jira setup is working as expected. |
| Jira | User Offboarding process (including alignment HR, Facility, reception) |
| Q2 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| |
| Confluence | UM Space redesign, include permissions redesign (distributors, YME, third parties, dealers etc.)
Redesign based upon product instead of division/department
|
| Q2 | | Status |
|---|
| |
|---|
| colour | Red |
|---|
| title | NOT STARTED |
|---|
|
| |
| Confluence | Simplify permissions and introduce space owners |
| Q2, Q3 | | Status |
|---|
| colour | Yellow |
|---|
| title | IN PROGRESS |
|---|
|
| Space Owners are being appointed and added to the Space description.
https://support.yamnet.com/confluence/spacedirectory/view.action Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups. |
