| Application | Subject | Jira Issue | Planning | Status | Current situation |
| General | AFOS migration Jira/Confluence/Bitbucket | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-1442 |
|---|
|
| Q1, Q2 | | Migration to AFOS checklist - Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set.
- DPA/DPIA pending at Yamaha
- DPA pending at Avisi
- Jira: almost ready, outstanding: e-mail and SAML configuration
- Confluence: ready
- Bitbucket: awaiting on Avisi for environment setup
Project canceled. |
| General | Servicedesk redesign including portal (Jira SD project) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2047 |
|---|
|
| Q3/Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| |
| General | YMES use Jira/Confluence Service management project including support portal or different project setup? | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | SD-18647 |
|---|
|
| Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-2933 |
|---|
|
| Q2, Q3 | | Status |
|---|
| colour | Blue |
|---|
| title | in progress |
|---|
|
| Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES stakeholders |
| General | YME (Technical) Service Division, New Jira Service management project including support portal | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-2892 |
|---|
|
| Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| Intro meeting with team has taken place. |
| General | License renewing Jira/Confluence/Bitbucket including addons. Most licenses expire March 2023 and some in June/July 2023. Licensed need to be requested before the end of January 2023 at Avisi. | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2711 |
|---|
|
| Q1 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| Licenses renewed for 1 year, new expire date 16-03-2024 |
| General | SSO Setup and new ADFS user sync for Jira, Bitbucket, Confluence (SAML addon) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-5945 |
|---|
|
| Q2
Continue Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | in progress |
|---|
|
| SSO Jira in TEST environment, in TEST
SAML ADFS User Sync configuration Test environment IN PROGRESS but cannot be used, not all fields cannot be retrieved.
Extend usage of Active Directory sync addon. License has been renewed.
User sync active in test and production via Active directory sync |
| General | Two factor authentication | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-6767 |
|---|
|
| Q3, Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| Support partner required to give advice on SAML addon and setup. On hold until September 2023 |
| Jira | P&A Customer Support Service management project including support portal | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-1743 |
|---|
|
| Q1 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| P&A Customer Support project (PACS)
26-01-2023 all Customer forms live, Users trained and Training material available. |
| Jira | Jira Addons to be discussed, for example usage of Big Picture or use different addon for resource planning/roadmap (also to be discussed further with Bjorn) | | Q3 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| Information provided to PMO team: Big Picture license expires on 15-03-2023 one year renewal USD: $ 9.400,00 / € 9.063,29
Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses.
Site including comparison information for Big Picture, Advanced Roadmaps
https://bigpicture.one/bigpicture-jira-portfolio/
https://bigpicture.one/bigpicture-jira-align-portfolio-aha/
Big Picture information: https://wiki.bigpicture.one/doc/all Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced |
| Jira | Jira Align Usage? To be discussed for PMO planning. | | Q2 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation.
First explore available options for Big Picture / Jira Advanced Roadmaps. |
| Jira | Jira ISMS project for (recurring) tasks and policy and procedure development | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YPM-2930 |
|---|
|
| Q1, Q2 | | Status |
|---|
| |
|---|
| colour | Blue |
|---|
| title | In Progress |
|---|
|
| ISMS Project created, working on Configuration in close collaboration with Harold Renssen
Recurring task automation has been setup. |
| Jira | New Jira Project for Compliance, archive Jira-Project IA. | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-3672 |
|---|
|
| Q3 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| |
| Jira | Support agile teams in usage of Jira and finetuning YIS project. | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2144 |
|---|
|
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| Continues support during Agile transformation - Formation of new teams , team setup, board setup, YIS introduction
- Finetune YIS configuration
|
| Jira | Migrate Jira development projects YM, BA, BI, B2C to YIS | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2143 |
|---|
|
| Q1, Q2 ,Q3 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| - Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain.
- Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection.
- Migration BA to YIS: Completed Project can be archived after confirmation from Lightbeam team
- B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
Q3: All B2C teams need to be moved to working in YIS
|
| Jira | Integrate Infra in YIS project or separate project but no changes made via SD. |
| Q2, Q3,Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| - Cloud-Rangers team started working in YIS
- Infra Board is being setup, discuss with team to work with YIS
|
| Jira | Coaching ambassador Distributors (key users) usage of Jira and Confluence |
| Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| |
| Jira | Jira/Confluence onboarding/ training
- Basic training material
- Contact YME L&D to centralize training (video's?)
- Include Jira/Confluence introduction in Onboarding process of new employees, contingent workers.
| | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2978 |
|---|
|
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| Creation of Basis training material : In progress under Space: Atlassian
Jira training
|
| Jira | (EU) YNS project support, Backbone Sync - continues support and troubleshooting | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2880 |
|---|
|
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| Continues support for troubleshooting Sync errors and new user registration |
| Jira | Jira permissions -> move to authorization per role and groups for global permissions?
Introduce Agile roles | | Q3, Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| Can only being started after finalizing Agile transformation, new roles |
| Jira | Jira project cleanup for field configurations and screens | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-1978 |
|---|
|
| Q1, Q2, Q3, Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| YIS Cleanup in progress PMO Cleanup started |
| Jira | Alignment Jira usage IS-Business forward requests between projects? |
| Q2, Q3 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| IT <-> Ecommerce
IT<-> P&A Customer Support (PACS) |
| Jira | User Onboarding process (including alignment HR, Facility, reception) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-1974 |
|---|
|
| Q1 | | Status |
|---|
| colour | Green |
|---|
| title | COMPLETED |
|---|
|
| Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023. |
| Jira | User Onboarding Admin account request | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-1974 |
|---|
|
| Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-8635 |
|---|
|
| Q3 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| |
| Jira | User Offboarding process (including alignment HR, Facility, reception) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-8616 |
|---|
|
| Q3 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| Check with team engine when they are ready to start with setting up this process |
| Jira | User Application request access process (including Admin request rights) | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-8636 |
|---|
|
| Q3, Q4 | | Status |
|---|
| |
|---|
| colour | Blue |
|---|
| title | IN PROGRES |
|---|
|
| - Admin request form created. Discussing with team Engine Portal option and including form in Onboarding workflow
|
| Confluence | UM Space redesign, include permissions redesign (distributors, YME, third parties, dealers etc.)
Redesign based upon product instead of division/department
| | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2000 |
|---|
|
- | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2004 |
|---|
|
| Q3, Q4 | | Status |
|---|
| colour | Grey |
|---|
| title | NOT STARTED |
|---|
|
| |
| Confluence | Simplify permissions and introduce space owners | | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2000 |
|---|
|
- | Jira |
|---|
| server | Jira |
|---|
| columnIds | issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| serverId | 2c81710b-ad02-31bf-9e7f-9678590354e2 |
|---|
| key | YIS-2054 |
|---|
|
| Q2, Q3, Q4 | | Status |
|---|
| colour | Blue |
|---|
| title | IN PROGRESS |
|---|
|
| Space Owners are being appointed and added to the Space description.
https://support.yamnet.com/confluence/spacedirectory/view.action Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups. |
