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- Stock enquiry can be found under the parts main menu, option stock enquiry.
- Dealer can search item in YMPULSE stock enquiry by entering part of the item number or item description. Option will also available to filter item by parts/accessories or both.
By clicking filter now, it will show the list of matching item for selected itemnumber.
Discount column is only show for some environment that requested to show discount.
If part number is clicked, then it will show more detail of stock enquiry such as if it is centrally stocked (Japan) and advise minimum pack quantity (Rounding Quantity) and if C9 claim types are allowed for this part. If the components are oversized or hazardous to ship, this could affect the delivery method or time.
Additional information will only show for some environment that requested to show discount.
- If part number has supercessions part then there is a button of next supercessions part, if the button is clicked then it will open up a new screen to show details of supercession part.
Parts
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Orders
This option allows you create a quotation for your customers with parts and accessories he or she might be interested in.
Parts Quote Home Page
the user to enter orders for parts and track the progress of these orders.
Parts Order Entry
Figure 19. Parts Order Entry 
Figure 14. Parts Quote home page
This option allows you to create a Customer Quotation and include labour, other charges etcAll quotes an order, amend it as required and transmit it to Yamaha. All parts are shown at the recommended retail prices with & without VAT.
The process of creating a quotation is very similar to creating a parts order.
price or at standard trade discount without VAT, depending on your settings by your distributor. Reduced discounts for Emergency Orders etc. are not shown.
- Click the "Create New Order"
- Click the Parts menu and the Quote Entry option.
- Click the "Create New Quotation" button to enter part numbers manually.
- To get the correct file from YPEC select in YPEC the order button (shopping cart). This will popup a window to select an order type, enter an order referrence reference and download the file. YMPULSE will recognise an emergency YPEC order type and treat all other types as normal orders. To import a saved parts file created in either YPEC or your Dealer Management System (DMS), use the "Import a YPEC an order file" button, select the file that you want and click press "Open". The status bar Status Bar at the top of the screen will advise you of progress. An incomplete quote or file initially imported from disc will be given a sequence number (underlined in the first column) and will appear in red text.
- Click on any part of a line to check, amend and complete a quote. This will change the text colour to blue. The "Delete" button removes it from YMPULSE.
- Once a quote is completed, (blue) it can be imported into the "Order Entry" system by selecting it and using the "Convert to Order" button. If more than one quote is selected, you can select them as required into a single order. Note that the Order References of combined orders will be deleted by this process. Quotes that have been converted to an order have green text and are allocated an order reference sequence number (this can be seen on the Order Entry page).
- Clicking on the Order Reference listed for converted quotes on the Status column, will take you to the order details of that order.
- Select the Quotation you would like to delete and press the Delete button. Only one quotation can be deleted at once. Please note that if you converted multiple quotations to a single order, then if one of the quotes is deleted they will not be shown anymore on the Order entry page, but the parts will remain in the order. See Figure 15.
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Create a new quote using YPEC:
A new parts quote can be created by using YPEC. In order to do this, the user needs to click on the Open YPEC "For Quote" button at the bottom of the Unit Details screen for a specific unit:
After clicking on this button, the YPEC Parts Catalog for the selected unit will be opened, where the user can create an order:
After the required items are added to the YPEC picklist, the user can press the "Order" button 
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The following screen will appear, where the user needs to click on the "Order Data Transmission" button:
YMPULSE will open again, with the P&A Quote Entry screen open in a new order with the parts selected in YPEC:
From here, quote entry is the same as for manual creation.
Create a new quote using the "Create New Quotation" button:
When you select to create a new quote, you can change some details on the header and enter parts. 
Figure 16. Parts Quote Header
- Select the "Create New Quotation" button (shown on the previous page) and a new quote header will open.
- Note that the quote reference will default to a sequential number preceding the user name unless a parts file is imported from YPEC or DMS, in which case the order reference will be the file name or the order reference number from the file. This can be overwritten if required. Input any special instructions if required.
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Parts Quote Lines
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- For manual input, input the part numbers and quantity required. It is not necessary to type in all of the trailing zeroes in a part number, these are automatically added.
- Add labour costs and miscellaneous costs.
- Add more lines as required.
- Mark the quote as complete, print or save as draft.
Parts Quote Line Entry Warnings
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As soon as the part numbers have been entered they are validated. Messages will appear below each line giving details about the part.
In the example above the first line gives a warning that the packing quantity for the part is 200 items. The quantity will not be rounded to the packing quantity here, but when the quote is selected to be converted to an order, the rounding will occur. Then the order created for this quote will have the packing quantity for that part.
The second line shows a part that does not allow for returns if ordered wrongly. Then an error follows that this part is discontinued and cannot be ordered. This stops the quote from being completed if this isn't addressed. When the user clicks on complete, an error message will appear at the top informing the user that he must solve this issue before the quote can be saved.
The third line is for a part that has been superseded and in the message the number of the part that will be delivered is shown. Any general warnings that are shown here apply to the part number that will be delivered, not the superseded part. If any other messages are shown for superseded parts, they are always valid for the part that will be delivered.
The fourth line gives a warning 'No returns if ordered wrongly'.
Parts Orders
This option allows the user to enter orders for parts and track the progress of these orders.
Parts Order Entry
Figure 19. Parts Order Entry page
This option allows you to create an order, amend it as required and transmit it to Yamaha. All parts are shown at the recommended retail price or at standard trade discount without VAT, depending on your settings by your distributor. Reduced discounts for Emergency Orders etc. are not shown.
- Click the "Create New Order" button to enter part numbers manually.
- To get the correct file from YPEC select in YPEC the order button (shopping cart). This will popup a window to select an order type, enter an order referrence and download the file. YMPULSE will recognise an emergency YPEC order type and treat all other types as normal orders. To import a saved parts file created in either YPEC or your Dealer Management System (DMS), use the "Import an order file" button, select the file that you want and press "Open". The Status Bar at the top of the screen will advise you of progress. The completed parts line will appear automatically below the Parts Header.
- An incomplete order or file initially imported from your PC will be given an Order Sequence Number and will appear in red text with status "Saved or orders with errors". The Sequence Number is clickable and takes you to the details screen where you can check, amend and complete the order. The status text of a complete order will be "Ready to send" and change to blue. Orders can still be amended or cancelled at this stage. The "Delete" button removes it from the system.
- Once an order is complete, (blue) it can be placed with Yamaha using the "Select" and "Transmit Selected" buttons. Transmitted orders cannot be amended or cancelled but can only be viewed. These are shown in green text.
- You can merge several orders into one larger order by using this button. The selected orders will then all be put in one order. This way the dealer can also avoid charges for orders of small total value. Emergency orders cannot be merged with non emergency orders.
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- The completed parts line will appear automatically below the Parts Header.
To upload an order this has to be in a specified YEPC-format. The YEPC-format is the format in which the Yamaha Electronic Part Catalogue-application creates Quote-files.
The YPEC website will also generate this format. More detailed information regarding the YEPC-format can be found in the following file: YEPC_format description YMPULSE -D.doc .YEPC-format order example: order1 yepc (format example).txt
- An incomplete order or file initially imported from your PC will be given an Order Sequence Number and will appear in red text with status "Saved or orders with errors". The Sequence Number is clickable and takes you to the details screen where you can check, amend and complete the order. The status text of a complete order will be "Ready to send" and change to blue. Orders can still be amended or cancelled at this stage. The "Delete" button removes it from the system.
- Once an order is complete, (blue) it can be placed with Yamaha using the "Select" and "Transmit Selected" buttons. Transmitted orders cannot be amended or cancelled but can only be viewed. These are shown in green text.
- You can merge several orders into one larger order by using this button. The selected orders will then all be put in one order. This way the dealer can also avoid charges for orders of small total value. Emergency orders cannot be merged with non emergency orders.
When you click on an order you are transferred to a new page showing the header and the lines of an order.
Parts Order Header
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Create a new order using YPEC:
A new parts order can be created by using YPEC. In order to do this, the user needs to click on the Open YPEC "For Order" button at the bottom of the Unit Details screen for a specific unit:
After clicking on this button, the YPEC Parts Catalog for the selected unit will be opened, where the user can create an order:
After the required items are added to the YPEC picklist, the user can press the "Order" button 
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The following screen will appear, where the user needs to click on the "Order Data Transmission" button:
YMPULSE will open again, with the P&A Order Entry screen open in a new quote with the parts selected in YPEC:
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Create a new order using the "Create New Order" button:
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- For manual input, enter the part numbers and quantity required. It is not necessary to type in all of the trailing zeroes in a part number, these are automatically added. Notes entered are for internal use of the dealer (YME will not read these notes).
- Messages for an item, appear below the item.
- With this button you cann can add more lines as required.
- "Save as Draft" allows you to create an order and save it for later so you can add to it parts as required. The order status remains as incomplete with red order header text. A completed but not transmitted order can be saved as incomplete by saving it as draft.
- "Complete" button saves the order, the text changes to blue and you are returned to the Order Entry home page.
- The "Cancel" button deletes all changes made to a parts order and returns you to the Order Entry list page.
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