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Jira/Confluence roadmap 2023

ApplicationSubjectJira IssuePlanningStatusCurrent situation
GeneralAFOS migration Jira/Confluence/Bitbucket

YPM-1442 - Getting issue details... STATUS

 Q1

IN PROGRESS

Migration to AFOS checklist

  • Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set.
  • DPA/DPIA pending at Yamaha
  • DPA pending at Avisi
  • Jira: almost ready, outstanding: e-mail and SAML configuration
  • Confluence: ready
  • Bitbucket: awaiting on Avisi for environment setup
GeneralServicedesk redesign including portal (Jira SD project)
Q2, Q3

NOT STARTED


GeneralYMES use Jira/Confluence Service management project including support portal or different project setup?

SD-18647 - Getting issue details... STATUS

Q2

NOT STARTED

Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES  stakeholders 

GeneralYME Technical Service, New Jira Service management project including support portal

YPM-2892 - Getting issue details... STATUS


NOT STARTED

Intro meeting with team has taken place.

GeneralLicense renewing Jira/Confluence/Bitbucket including addons. Most licenses expire March 2023 and some in June/July 2023. Licensed need to be requested before the end of January 2023 at Avisi. 

YIS-2711 - Getting issue details... STATUS

Q1 

COMPLETED

Licenses renewed for 1 year, new expire date 16-03-2024

JiraJira Addons to be discussed, for example usage of Big Picture or use different addon for resource planning/roadmap (also to be discussed further with Bjorn)
Q2, Q3

NOT STARTED

Information provided to PMO team:

Big Picture license expires on 15-03-2023 one year  renewal USD: $ 9.400,00 / € 9.063,29
Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses.

Site including comparison information for Big Picture, Advanced Roadmaps
https://bigpicture.one/bigpicture-jira-portfolio/
https://bigpicture.one/bigpicture-jira-align-portfolio-aha/

Big Picture information: https://wiki.bigpicture.one/doc/all

Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced

JiraJira Align Usage? To be discussed for PMO planning.
Q2

COMPLETED

Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation.
First explore available options for Big Picture / Jira Advanced Roadmaps.

JiraJira ISMS project for (recurring) tasks and policy and procedure development

YPM-2930 - Getting issue details... STATUS

Q1, Q2

IN PROGRESS

ISMS Project created, working on Configuration in close collaboration with Harold Renssen

JiraNew Jira Project for Compliance, archive Jira-Project IA.

YIS-3672 - Getting issue details... STATUS

Q2

NOT STARTED


JiraSupport agile teams in usage of Jira and finetuning YIS project.
Q1, Q2, Q3, Q4

IN PROGRESS

Continues support during Agile transformation 

  • Formation of new teams , team setup, board setup, YIS introduction
  • Finetune YIS configuration 
JiraMigrate Jira development projects YM, BA, BI, B2C to YIS

YIS-2143 - Getting issue details... STATUS

Q1, Q2

IN PROGRESS

  • Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain. 
  • Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection.
  • Migration BA to YIS: In progress
  • B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
JiraIntegrate Infra in YIS project or separate project but no changes made via SD.
Q2, Q3

IN PROGRESS

Cloud-Rangers team started working in YIS

JiraCoaching ambassador Distributors (key users) usage of Jira and Confluence
Q2, Q3

NOT STARTED


JiraJira/Confluence onboarding/ training 
  • Basic training material
  • Contact YME L&D to centralize training (video's?)
  • Include Jira/confluence introduction in Onboarding process of new employees, contingent workers.

Q1, Q2, Q3, Q4

IN PROGRESS

Creation of Basis training material : In progress under Space: Atlassian
Jira training

Jira(EU) YNS project support, Backbone Sync - continues support and troubleshooting
Q1, Q2, Q3, Q4

IN PROGRESS

Continues support for troubleshooting Sync errors and new user registration

JiraJira permissions -> move to authorization per role and groups for global permissions?
Q3, Q4

NOT STARTED

Can only being started after finalizing Agile transformation, new roles

JiraJira project cleanup for field configurations and screens
Q1, Q2, Q3

IN PROGRESS

YIS Cleanup finished

PMO Cleanup started

JiraAlignment Jira usage IS-Business forward requests between projects?
Q1

IN PROGRESS


JiraUser Onboarding process (including alignment HR, Facility, reception)
Q1

IN PROGRESS

Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023. Currently in review if all Jira setup is working as expected.

JiraUser Offboarding process (including alignment HR, Facility, reception)
Q2

NOT STARTED


ConfluenceUser Manuals (Public) Space redesign, include permissions redesign (distributors, YME, third parties, dealers etc.)
Redesign based upon product instead of division/department

Q2

NOT STARTED


ConfluenceSimplify permissions and introduce space owners
Q2, Q3

IN PROGRESS

Space Owners are being appointed and added to the Space description.
https://support.yamnet.com/confluence/spacedirectory/view.action

Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups.

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