Table of contents

Introduction

This guide is for Yamaha YME and YMBNL employees. It includes a instruction how to submit a request (form) for YME Facility & General Affairs.

Login into the Yamaha Support Portal is required for submitting our request.  Login instructions can be found in the Yamaha Support Portal Guide.

The YME Facility & General Affairs Customer Support Portal can be accessed via the YMEU Yamaha Support portal, or via a direct link to the request form(s).

YME Facility & General Affairs Customer Support Portal
Click on the relevant category to open the request forms and select the applicable request form.

Applicable policies for YME and YMBNL employees can be found after login via the following link: Policies.

Request form(s)

Per Facilities & General Affairs category a request form is available.
An explanation of the fields for all request forms can be found below the screenshots. 

Example forms:

*  = Required field, need to be filled for completing the form.

1. Raise a request on behalf of *
   By default your own name/email address is set, meaning you will be the reporter of the ticket.
   If you want to raise a ticket on behalf of a colleague please change the requester by using the arrow and start typing the name of your colleague and select your colleagues name/ email address.
   
   
   

2. Summary *
   Add a summarized title for your request in this field.
   
   

3. Urgency
   If your request is urgent, please use High or Critical in the urgency field and call 020-6546060.
   
   
   

4. Description (Problem description)

   Add your request in the Description field 
   
   
   

5. Attachment 

   Add a attachment by simply drag and drop, copy/paste a file or screenshot into the ticket form or use the browse functionality to select a file on your computer/device.

   

6. Requested Participants

   

   Use the Search bar to add participants/ stakeholders.
   Participants of a ticket will receive the same notifications as the reporter and can turn off notifications at any time in their own portal settings.
   
   

7. Facility & General Affairs Form *

   Per category a request form is included and for some request types additional information is requested.

   Please provide the requested information in the fields. This will help the support team to prevent delay in your request and sending a response for any missing information.
   
   Examples:
    
   
   Some forms have the following sentence included. Click on the link and download the file on your device. Fill the document and attach it to the ticket, see above instructions under 5. Attachment

   
   
   

8. Create / Cancel
   After filling in the form use the    or   button
   
   To submit your request select the Create button
   To cancel your request select the Cancel button, the form will not be saved.
   
   

9. After Pressing the Create  button. The ticket will be created and a screen will pop up with all summarized details of your ticket.
   Example:
   
   
   
10. An e-mail will be send to the reporter and requested participants for the ticket as confirmation and future communication.