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Jira/Confluence roadmap 2023

Application	Subject	Jira Issue	Planning	Status	Current situation
General	AFOS migration Jira/Confluence/Bitbucket		Q1		Migration to AFOS checklist Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set. DPA/DPIA pending at Yamaha DPA pending at Avisi Jira: almost ready, outstanding: e-mail and SAML configuration Confluence: ready Bitbucket: awaiting on Avisi for environment setup
General	Servicedesk redesign including portal (Jira SD project)		Q2, Q3
General	YMES use Jira/Confluence Service management project including support portal or different project setup?		Q2		Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES stakeholders
General	YME (Technical) Service Division, New Jira Service management project including support portal				Intro meeting with team has taken place.
General	License renewing Jira/Confluence/Bitbucket including addons. Most licenses expire March 2023 and some in June/July 2023. Licensed need to be requested before the end of January 2023 at Avisi.		Q1		Licenses renewed for 1 year, new expire date 16-03-2024
General	SSO Setup and new ADFS user sync for Jira, Bitbucket, Confluence (SAML addon)		Q2		SSO Jira in TEST environment, in TEST SAML ADFS User Sync configuration Test environment IN PROGRESS
Jira	P&A Customer Support Service management project including support portal		Q1		P&A Customer Support project (PACS) 26-01-2023 all Customer forms live, Users trained and Training material available.
Jira	Jira Addons to be discussed, for example usage of Big Picture or use different addon for resource planning/roadmap (also to be discussed further with Bjorn)		Q2, Q3		Information provided to PMO team: Big Picture license expires on 15-03-2023 one year renewal USD: $ 9.400,00 / € 9.063,29 Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses. Site including comparison information for Big Picture, Advanced Roadmaps https://bigpicture.one/bigpicture-jira-portfolio/ https://bigpicture.one/bigpicture-jira-align-portfolio-aha/ Big Picture information: https://wiki.bigpicture.one/doc/all Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced
Jira	Jira Align Usage? To be discussed for PMO planning.		Q2		Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation. First explore available options for Big Picture / Jira Advanced Roadmaps.
Jira	Jira ISMS project for (recurring) tasks and policy and procedure development		Q1, Q2		ISMS Project created, working on Configuration in close collaboration with Harold Renssen
Jira	New Jira Project for Compliance, archive Jira-Project IA.		Q2
Jira	Support agile teams in usage of Jira and finetuning YIS project.		Q1, Q2, Q3, Q4		Continues support during Agile transformation Formation of new teams , team setup, board setup, YIS introduction Finetune YIS configuration
Jira	Migrate Jira development projects YM, BA, BI, B2C to YIS		Q1, Q2		Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain. Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection. Migration BA to YIS: In progress B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
Jira	Integrate Infra in YIS project or separate project but no changes made via SD.		Q2, Q3		Cloud-Rangers team started working in YIS
Jira	Coaching ambassador Distributors (key users) usage of Jira and Confluence		Q2, Q3
Jira	Jira/Confluence onboarding/ training Basic training material Contact YME L&D to centralize training (video's?) Include Jira/confluence introduction in Onboarding process of new employees, contingent workers.		Q1, Q2, Q3, Q4		Creation of Basis training material : In progress under Space: Atlassian Jira training
Jira	(EU) YNS project support, Backbone Sync - continues support and troubleshooting		Q1, Q2, Q3, Q4		Continues support for troubleshooting Sync errors and new user registration
Jira	Jira permissions -> move to authorization per role and groups for global permissions?		Q3, Q4		Can only being started after finalizing Agile transformation, new roles
Jira	Jira project cleanup for field configurations and screens		Q1, Q2, Q3		YIS Cleanup in progress PMO Cleanup started
Jira	Alignment Jira usage IS-Business forward requests between projects?		Q2		IT - Ecommerce IT- P&A Customer Support (PACS)
Jira	User Onboarding process (including alignment HR, Facility, reception)		Q1		Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023. Currently in review if all Jira setup is working as expected.
Jira	User Offboarding process (including alignment HR, Facility, reception)		Q2
Confluence	User Manuals (Public) Space redesign, include permissions redesign (distributors, YME, third parties, dealers etc.) Redesign based upon product instead of division/department	-	Q2
Confluence	Simplify permissions and introduce space owners	-	Q2, Q3		Space Owners are being appointed and added to the Space description. https://support.yamnet.com/confluence/spacedirectory/view.action Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups.