Migration to AFOS checklist

• Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set.
• DPA/DPIA pending at Yamaha
• DPA pending at Avisi
• Jira: almost ready, outstanding: e-mail and SAML configuration
• Confluence: ready
• Bitbucket: awaiting on Avisi for environment setup

Project canceled.

Q3/Q4 alignment
Q1 2024 configuration

Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES  stakeholders 
Sprint: '23 Jira apps -S15 started 05/Jul/2023 - planning to finalize in '23 Jira apps - S20  September 2023

Intro meeting with team has taken place.

Licenses renewed for 1 year, new expire date 16-03-2024

SSO Jira in TEST environment, in TEST
SAML ADFS User Sync configuration  Test environment IN PROGRESS but cannot be used, not all fields cannot be retrieved.
Extend usage of Active Directory sync addon. License has been renewed.
User sync active in test and production via Active directory sync

Support partner required to give advice on SAML addon and setup. On hold until September 2023

P&A Customer Support project (PACS)
26-01-2023 all Customer forms live, Users trained and Training material available. 

Information provided to PMO team:

Big Picture license expires on 15-03-2023 one year  renewal USD: $ 9.400,00 / € 9.063,29
Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses.

Site including comparison information for Big Picture, Advanced Roadmaps
https://bigpicture.one/bigpicture-jira-portfolio/
https://bigpicture.one/bigpicture-jira-align-portfolio-aha/

Big Picture information: https://wiki.bigpicture.one/doc/all

Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced

Currently Advanced Roadmaps investigated if this could work for IS division.

Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation.
First explore available options for Big Picture / Jira Advanced Roadmaps.

ISMS Project created, working on Configuration in close collaboration with Harold Renssen
Recurring task automation has been setup.

Project YME Compliance-CMP created waiting on final confirmation form Compliance if Project IA can be archived.

Continues support during Agile transformation 

• Formation of new teams , team setup, board setup, YIS introduction
• Finetune YIS configuration 

Continues support during Agile transformation 

• Cloud-Rangers team started working in YIS
• Infra Board is being setup, discuss with team to work with YIS

• Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain. 
• Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection.
• Migration BA to YIS: Completed Project can be archived after confirmation from Lightbeam team
• B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
  Q3/Q4: All B2C teams need to be moved to working in YIS

B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
Q3/Q4: All B2C teams need to be moved to working in YIS

Project YPB configured
Board Initiative in progress

Creation of Basis training material : In progress under Space: Atlassian
Jira training

Continues support for troubleshooting Sync errors and new user registration
Setup of EUYNS-YIS sync

Can only being started after finalizing Agile transformation, new roles

YIS Cleanup in progress

PMO Cleanup started

IT <-> Ecommerce
IT<->  P&A Customer Support (PACS) 

Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023.

Check with team engine when they are ready to start with setting up this process

• Admin request form created and live on portal

  Jira
  server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-8616

Creation of Basis training material under Space: Atlassian
Confluence training

- 

Space Owners are being appointed and added to the Space description.
https://support.yamnet.com/confluence/spacedirectory/view.action

Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups.

Creation of Basis training material under Space: Atlassian

Intro meeting with team has taken place.

Waiting on further input of Logistics

Impediment: support required from Support Partner