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- Column J: Write the name of the project - for example "EICMA 2024". It should be short and used always same for all the POs of one project
- Column K: select the budget project code
- Column L: select the correct budget profit centre (PC)
- Column M: select the correct budget account centre (AC)
- Column N: leave empty
- Column O: write the comments for vendor + internal comments - it should be the description of goods/services; reason of the PO; any other relevant info for approvers
- Column P: contact email from vendor / or if you want to send the PO to yourself, please put your email address
- Column Q: type the original currency and amount if this is different than Euros.
Important guidelines:
- A PO should always be made before the vendor has started the work
- We cannot request POs in the past (the delivery month should always be either the present month or in the future)
- The PO should always be made in advance of the invoice, and then the vendor will include the PO nr in the invoice. As the PO is a confirmation and the necessary approval of the actual services or goods
Additional tips:
- If you need the PO to be multiple invoice - please mention in the comments
- A multiple invoice PO can be with just 1 line
- If you like to ask a PO with multiple delivery dates, please make 1 excel line per delivery date and add the clarification in the comments box (column O).
- Each PO can only have 1 Project Code and 1 PC, but it can have several accounts. For example if you use Project Code "APPGEN" PC "5901" but then you can have 2 lines, one line with account "80114" + another line for "80106".
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