Table of Contents

Jira Chapter 

The Jira Chapter meetings are canceled, due to overlap with other meetings where  Jira/Confluence is also discussed as a topic, such as Scrum Chapter.

The following proposal has been agreed on 1-2-2023 with attendees in the Jira Chapter meeting:

• A workshop will be arranged once every 2 to 3 months in which a clear agenda with topics is presented.
  Anyone from Information Systems Division can join when interested and request topics (questions/improvements/adjustments) by the Jira administrator to be added to the workshop agenda.
• Jira changes will be updated in the manuals, if there is any unclarity, reference can be made to the training material. If not found ask Jira administrator to explain.
• Suggestions for improvement/adjustments can be discussed within the teams.
  The scrum masters can ask the Jira administrator to add a PBI (product backlog item) in the Jira Board.
• The Jira administrator will join the Scrum Master chapter on regular basis and can be invited when Jira/Confluence topics are on the agenda of any other meeting as well.

Communication

• Updates can be send in a newletter via e-mail with the higlights of updates and Jira fields changes including a reference to the training material.
• Include Jira/Confluence as topic in the Townhall meeting.
• Planned maintenance will be informed via banner in Jira and the customer portal(s) and in the Jira Maintenance Teams group.
• Jira/Confluence information regarding unexpected situations is sent by email and, if possible, communicated via banner in Jira/Confluence and the Jira customer portal(s).

FAQ

• How can I learn more about past changes? We advise you to read the Jira Training and Confluence Training materials, or dive into tickets resolved in past Jira sprints: ’22 Jira apps – S2’ ’22 Jira apps – S3’ etcetera.
• How can I learn more about upcoming changes? We advise you to check the short term planning here: YIS- JIRA-APPS Scrum board or the long term planning here: Roadmap Jira/Confluence/Bitbucket.
• How can I bring my brilliant improvement idea for Jira/Confluence or Bitbucket to the Jira team? Reach out to a Jira admin via MS Teams or e-mail, for Bitbucket please reach out to Marcel Smit. 
• How can I ask support for Jira, Confluence or Bitbucket? Please raise a ticket for Infra Servicedesk via the Jira Customer Portal

Newsletter

Last newsletter

• Information Systems Division 07 Mar 2023  Jira_Confluence_Bitbucket updates Q1 2023.msg
• YME P&A: 07 Mar 2023  Jira_Confluence_Bitbucket updates Q1 2023.msg
• Compliance: 07 Mar 2023 Jira_Confluence_Bitbucket updates Q1 2023.msg

Next newsletter 

Information Systems Division

New Features

• Onboarding new procedure and workflow 

  Status
  colour Yellow title IN PROGRESS

• Custom field: Yamaha Entity: Activated on SD Onboarding and YPM  

  Status
  colour Yellow title In Progress

• Custom field: Ticket group(s) multi select instead of Ticket group checklist

  Status
  colour Yellow title In Progress

Improvements

• Migration to YIS - BL 

  Status
  colour Green title Released

• Deactivated issue type Test in YPM

  Status
  colour Green title Released

Fixes

YAMAHA TEAMS

Single select field needed on sub-task/story/epic level. Projects will keep the old label field.

•  Create custom field in Jira, single select: Yamaha Team =  Bianca
•  Add field options from BigPicture =  Bianca
•  Link to screens =  Bianca
•  Change Board filters to add new field in the selection.
•  Migrate data for story level items - for matching options (bulk update)
  Implement only for YIS, later for other projects. Remove Team Yamaha label field, copy all first selected teams to new field
        23-08-2022
  •  DMS - story
  •  DAYCARE  all issues
  •  YAMALUBE = story only
•  Migrate data for epic level items = PO's to deduplicate team options
•  BigPicture interface mapping to new field
•  Update Confluence
•  Migrate data for story level items - for not matching options = PO's/managers
•  ServiceDesk issuetypes  update Yamaha team add to fields 
  •  ServiceDesk issuetypes process update, single select instead of multi select = Bianca
•  YPM multi select for projects
•  SD link screens to new Team Yamaha field (double maintenance for YIS issues)
  Image Removed
  
•  YPM -  transition move to development board screen etc. Team select screen
•  Update filters → used in dashboards SD teams
•  Update automation rules
  •  

    SD_B2B Update solution group, Team Yamaha for issues received by email

  •  

    SD_B2C Update solution group, Team Yamaha for issues received by email

  •  SD SD_INFRA Update solution group, Team Yamaha for issues received by email
  •  

    SD Create Onboarding tickets for departments

  •  

    SD Update Epic Link and yamaha team based upon application choice user (create issue event)

  •  

    SD Update solution group, Yamaha Team based upon application and wrong department

  •  

    SD User Offboarding Update issue fields when request received by email

  •  

    SD User Onboarding Update issue fields when request received by email

  •  

    SD - Create JSOX-CHANGE authorization tickets out of Infra for management

  •  

    SD - Create JSOX authorization tickets out of AS400 for management

  •  

    SD - Create JSOXM / TASK / INC authorization tickets out of AS400 for management

  •  

    SD - YAMS and YMPACT deployment approval requests

  •  

    SD Auto close unauthorized e-mail requests and categorize authorized senders

•  NEW: Task type this is no new Yamaha Team field on creation, for Story, Spike types its in place (Dzmitry)
•  NEW: Default Yamaha team on sub-tasks (from Dzmitry)
•  Jira-test Incoming/Outgoing mail settings change : Bianca / Daan Delpeche

RENE REQUIRED

•  Scrum & Kanban template
  •  Marvels epic needs to be removed → Show Rene first
  •  Marvels old scrum needs to be removed → Show Rene first
•  Resolution stop using, set per project/workflow 
  •  Create list per project/workflow = Bianca
  •  Review list per project/workflow = Rene
  •  SD resolution list = Rene, also to be discussed with BAU team/ SD Infra
•  Remove/change resolutions from reporting
•  Reporting request from Vladislav addon 

  Jira
  server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key SD-35530

  = Rene/AJ/Bianca/Revathi
•  Jira admin changes communication = review
•  DoD required / UAT / on epic? = Rene/Nils/ AJ
  DOD project = team
  DOD = Admin
  René: DOD not via Confluence page but directly in Jira, to be further discussed
•  EPIC used for operational support, deployments, user authorization, Jira activities,  J-sox, gdpr, sql approval, job change request, replace by SD classification list = Bianca
  •  List epics
    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-441

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-438

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YM-686

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-451

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-449

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-455

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YM-705

    •  

      Jira
      server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key YIS-437

  •  Change to custom field, single select SD classification = Bianca
    •  Start with new tickets
    •  Automation rules; create, copy from etc.
    •  Workflows
    •  Filters
    •  Dashboards
    •  Boards
    •  Bulk update outstanding tickets, old Epic link, new SD Classification
•  SQL results now logged under ticket 

  Jira
  server Jira columnIds issuekey,summary,issuetype,created,updated,duedate,assignee,reporter,priority,status,resolution columns key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution serverId 2c81710b-ad02-31bf-9e7f-9678590354e2 key SD-23020

  Change result logging
•  Big Picture PROG-6 changes to assign only teams via Big Picture Home -Root = Bianca
•  Big Picture check teams for members and availability in Big Picture Home -Root = Rene
•  NEW: Epic DoR / Epic value / Epic points / WSJF op epics (Arthur)

YIS IMPROVEMENTS

...

•  Create kanban board template = HIQ → REVIEW 
•  Java kanban board needs template + filters → move to template AJ : New board
•  Java kanban board - remove old board: https://support.yamnet.com/secure/RapidBoard.jspa?rapidView=97&view=planning.nodetail&issueLimit=100 - Check with Valentina & Nils
•  B2B-apps java kanban needs to be removed - Check with Valentina - AJ
•  All test boards need to be made standard or removed - investigation Andrzej - confirmed - AJ
•  Ympact team kanban board
  •  Fix Ympact board filter to include team name
  •  Create new Ympact kanban board
  •  Remove old Ympact kanban board
  •  Create Ympact scrum board ON HOLD
•  Logistics team kanban board → scrum ON HOLD
•  Setup Wolverine scrum for Tania https://support.yamnet.com/secure/RapidBoard.jspa?rapidView=107&view=planning&issueLimit=100 
•  Setup Daycare scrum for Tania https://support.yamnet.com/secure/RapidBoard.jspa?rapidView=108&view=planning.nodetail&issueLimit=100

...

•  Installation instructions local context? Does Ympact use this? - AJ (Rob de Vries rob.devries@yamaha-motor.nl) → Ympact does use this.
•  NEW: Rename "Installation instructions" to "Code/Configuration Details" (From SF) Check with Ympact team, EPAM - AJ

...

•  NEW: Can we have a "target release date" field in Jira? (SF team) - AJ
•  Release numbers in versions = Marcel/AJ
•  Naming convention versions, in Confluence  Release numbering procedure= Marcel/AJ  Release preparation
•  Target release date global context? - Marcel
•  NEW: Make Release preparation easy to find in Confluence
•  Release documentation condensation in confluence - Marcel
•  Fix/version use? Limit to release managers? - Marcel
•  Affected version/s System Field add to screens for YIS?

...

•  YIS PO/SM/Dev access rights draft - AJ
•  User groups - Bianca

...

•  NEW: Defect has Generic Test WF assigned, instead of Generic Bug WF. Correct this? (From Diego email) - AJ
•  NEW: "Done deployment" resolution is set for status "Done" illogically (From SF) - Bianca
•  NEW: Spikes: can we please skip statusses in WF? (From SF) - AJ
•  Move bug & defect to Development flow - needs communication
•  Move Test issuetypes to Subtask flow - needs communication
•  Move Epics to Subtask flow - needs communication
•  Rename Subtask flow to Simpe 4-step flow
•  Create meaningful Epics flow (Arthur)

...

•  NEW: business value activeren op stories (Arthur) - AJ
•  NEW: business value activeren op epics (Arthur) - AJ

...

•  YIS default screen config clean up
•  YIS field config clean up
•  NEW: on closing pop-up, add mandatory fix/version field (from AJ) - AJ
•  Disappearing comments pop-up
•  Split error YIS: solution group, Yamaha team
•  BEW: Subtask to inherit team name!!!

...

•  NEW: Test types clean up?: sub-test execution & test set (AJ)
•  NEW: Standardise field order on test screens? (AJ)
•  NEW: Remove fix/version from test screens? (Alexa)

...

JIRA IMPROVEMENTS

...

...

•  Empty component fields, move to custom field Portfolio = Bianca

...