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Table of Contents

Jira Community of Practice (COP)

Weekly meeting: Wednesday 10:00-10:55
Location: At the office/via teams

Community of Practice goal: To develop the quality & ease of use of Jira & obtain alignment across the organization.

Meeting goals:

  • Share knowledge regarding Jira and Confluence update(s)
  • Solution larger requests together
  • Plan for the future of the system
  • Prioritize  input / requests received

Regular attendees:

  • Bianca van der Meer – Jira admin & Practice lead
  • AJ van Spanje – Scrum process facilitator & Jira admin
  • Sreyasi Das – PMO process facilitator

Other attendees can join when interested, this also includes EPAM and other support partners working for Yamaha Information Systems Division.


After the Jira COP meeting the Jira and Confluence improvements list will be updated.


Management alignment/approval required

  • Process alignment: Bugfix ticket creation and approval via SD (CAB can be skipped) by PO, Deptmanagers, Teamlead : Jira COP  
  •  
  • Big Picture check teams for members and availability in Big Picture Home -Root René van der Pal 
  • Secure admin app, limit admin access for Infra SD for User management only René van der Pal  PO can be requested.
  • Version manager, who can have access? Scrum master, PO, Release manager, Dept. manager/ team lead ?

Jira improvements checklist


JIRA GLOBAL IMPROVEMENTS


  • PMO- YIS Deliverables, move to YIS?  or adjust all SCRUM boards to include to see full workload of the team (Tania)
  • PMO-YIS EPIC creation, not clear for the teams (Tania)

JIRA ARCHIVE OF WORK DONE 

YIS

PMO

JIRA GLOBAL IMPROVEMENTS


YAMAHA TEAM 

  • Communicate upcoming change to Information Systems teams including EPAM Team Yamaha → Yamaha Team
  • Custom field configuration Yamaha Team, Create custom field in Jira, single select: Yamaha Team Bianca van der Meer 
    • Add field options from BigPicture  to Yamaha Team  Bianca van der Meer 
    • Add all IT projects, used Issue types but Programme and Project
  • Link to screens =  Bianca van der Meer 
    • SD link screens to new Team Yamaha field (double maintenance for YIS issues) Bianca van der Meer 
    • YPM -  transition move to development board screen etc. Team select screen Bianca van der Meer 
  • Change  (YIS) Board filters to add new field in the selection and quickfilters Bianca van der Meer / AJ van Spanje [AgileVisor] 
  • Re-index projects

  • Bulk updates per team to fill Yamaha team field, same as Team Yamaha. If there are more then 2 removed from selection. 

    • Selection of issues where Team Yamaha contains more than 1 team and Yamaha team is empty. Fill Yamaha team field if we know team.  → remainder Patrick/Rene

    • Selection of issues where Team Yamaha contains more than 1 team and Yamaha team is empty, inform team leads to set Yamaha team field. → remainder Patrick/Rene

    • Yamaha Team

      • B2B-ANALYSTS 2639 Bianca van der Meer   issuetype not in (Programme, Project) and "Yamaha Team" is empty  and "Team Yamaha" = "team#B2B-ANALYSTS"  and assignee is empty, 3 left to which team to be assigned  René van der Pal  
      • B2B-APPS-BAU 9364 Bianca van der Meer 
      • B2B-AS400 943 Bianca van der Meer 
      • B2B-BI 633 multiple entries done
      • B2B-LOGISTICS 1158 multiple entries done
      • B2B-SOFTWAYIT
      • B2B-TM1
      • B2B-XICERO
      • B2B-YAMS
      • B2C-AEM-CAAS 904 multiple entries remaining
      • B2C-APPS-BAU multiple entries remaining
      • B2C-DIGITALUM multiple entries remaining
      • B2C-EPAM-BAU 3969 multiple entries remaining
      • B2C-EPAM-MOTORS multiple entries remaining
      • B2C-EPAM-WAVERUNNERS 1004 multiple entries remaining
      • B2C-SALESFORCE-CRM 1064
      • B2C-SF-SCRUM → CRM-KANDO
      • DAYCARE → WOLVERINE/YAMALUBE
      • DMS → AVENGERS
      • HIQ
      • HIQ-BAU
      • INFRA
      • INFRA-AS400 Bianca van der Meer 
      • INFRA-SD Bianca van der Meer 
      • JIRA-APPS
      • MARVELS
      • PMO
      • PO-SALESFORCE (not in Big Picture)
      • WOLVERINE
      • YAMALUBE
      • YMF-IS
      • Tickets with multiple entries Bianca van der Meer 


  • Connect Yamaha team field in Big Picture for YIS resource planning scrum teams Bianca van der Meer 

  • Add Yamaha team field to YIS-Boards in Issue Detail View
  • Update automation rules add Yamaha Team field Bianca van der Meer 

    • SD_B2B Update solution group, Team Yamaha for issues received by email

    • SD_B2C Update solution group, Team Yamaha for issues received by email

    • SD SD_INFRA Update solution group, Team Yamaha for issues received by email

    • SD Create Onboarding tickets for departments

    • SD Update Epic Link and yamaha team based upon application choice user (create issue event)

    • SD Update solution group, Yamaha Team based upon application and wrong department

    • SD User Offboarding Update issue fields when request received by email

    • SD User Onboarding Update issue fields when request received by email

    • SD - Create JSOX-CHANGE authorization tickets out of Infra for management

    • SD - Create JSOX authorization tickets out of AS400 for management

    • SD - Create JSOXM / TASK / INC authorization tickets out of AS400 for management

    • SD - YAMS and YMPACT deployment approval requests

    • SD - JAVA APPLICATION deployment approval requests

    • SD - JAVA APPLICATION deployment approval requests DMS projects

    • SD - JAVA APPLICATION deployment approval requests e-Invoice projects

    • SD - JAVA APPLICATION deployment approval requests Invoice projects

    • SD - JAVA APPLICATION deployment approval requests YMPULSE and YAMCOM

    • SD Auto close unauthorized e-mail requests and categorize authorized senders

    • PFB - Move deliverable to development board

    • CAB Create Development Issue (and link back to SD issue)

    • CAB - Create TST issue after creation of linked DEV issue

    • SD - Create elevated user rights request

    • PFB - Create deliverables in PFB Project or Epics

    • OMS interactive deployment request

    • OMS normal - scheduled deployment request

    • Projects - Create TEST story in development Project (Added Yamaha team)

    • SD - Create RobotJob change request ticket

    • SD Create Onboarding tickets for departments YME-Facility is not yet used as official team

  • Set Yamaha team field required in YIS configuration scheme
  • Set Yamaha team field required for other Dev, CAB scheme as well.
  • Change (YIS) Board filters to  delete Team Yamaha field in selection and quickfilters Bianca van der Meer / AJ van Spanje [AgileVisor] 
  • NEW: Task type this is no new Yamaha Team field on creation, for Story, Spike types its in place (Dzmitry) Bianca van der Meer / AJ van Spanje [AgileVisor]
  • YPM Multi select Yamaha Team(s) field for Programme and Project, EPIC, Enhancement Bianca van der Meer / AJ van Spanje [AgileVisor] 




CONFLUENCE ARCHIVE OF WORK DONE

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