Table of Contents

Introduction

In this chapter below the Jira setup for Yamaha Motor Next Stage project (YNS) is explained.

Yamaha Motor Next Stage Projects (YNS) has been setup as supporting platform to check the progress between YMC and PwC at the same time in the YNS project.
By managing the project in Jira the progress is visualized and can be used for managing the relationship of tasks across teams, the relationships between stakeholders can be strengthened and appropriate methods can be considered within the YNS project.

YME will maintain all work done for all EU rollout Project in Jira. To prevent double maintenance in two systems addon Backbone Sync is used to sync YNS project between Jira PwC US Jira and Jira YME.
The issues synced between both instances are limited to EU Rollout Projects only.

Backbone sync between Jira YME and Jira PWC US

Jira Project name in both instances is similar: Yamaha Motor Next Stage project (YNS)

Only the project key differs:
Jira YME: EUYNS
PWC US: CON000585

Issues are synced bidirectional, meaning the same data is existing in both instances.
Backbone detects each existing issue from Yamaha Motor Next Stage project and creates a new issue with the same data in the other Jira instance. Afterwards, each change synchronizes between both issues.

Via the Backbone issue Sync panel at the left side you can see to which issue it has been synced in the other instance.
If any error occurs this will be visible in the troubleshooting functionality which is monitored by a Jira Administrators at YME Instance. In case questions about a issue error sync please reach out to a Jira Administrator.

Jira YME: EUYNS-613 Jira PWC US: CON0000585-46381

Jira issue synchronization between YME and PWC US only supports specific issue types:

Action Items (stand alone tasks)
Tasks (originating from PROJECT/EPIC)
Sub-Task (originating from task)
Issues (originating from EPIC)
Risks (originating from EPIC)
EPICS (Project)
FEATURES (Project)
Decision (Project)

The issues synced between both Jira instances are limited to EU Rollout Projects only.
The “workstream” field in YNS Jira is used to distinguish which project the items are linked to.
All related EU Rollout Projects in YNS Jira can be found under the following workstreams:

EU Accounting
EU Master Data
EU Project Management
EU Rollout (Gr1_Ph1)
EU S&L
EU S&L (P&A)
EU S&L (Units)
EU S&L (WTY)
EU Technical Support

Yamaha Motor Next Stage project (EUYNS)

YNS structure

01_YNS_JIRA_ProjectManagementPolicy_EN_v1.08 (1).pptx

YNS Issue Types

YNS Structure

In JIRA, the main person in charge and sub-person in charge will be assigned to each task.

Link YNS and YIS

Software Development within YME is done in project Yamaha IS Projects (YIS). Documentation can be found here: Jira training for Yamaha IS Projects (YIS).
To monitor the progress for software development for SAP and Informatica related to the Yamaha Next Stage project issues need to to be manually linked on EPIC level between Yamaha Next Stage Project (EUYNS) and Yamaha IS Projects (YIS).
A YIS Epic can be linked to multiple epics in EUYNS.

In YIS the following relation of issue types is used: