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Jira/Confluence roadmap 2023


Jan2023FebMarAprMayJunJulAugSepOctNovDecQ2Q3Q4Q1
To do
In Progress
Completed
Canceled

Jira: Servicedesk redesign including customer portal

YME (technical) Service Jira Project setup

Two Factor authentication

Jira Discuss Portfolio planning tool

Coaching ambassador Distributors (key users)

Jira: Offboarding Process

Confluence: User Manuals (public) Redesign

Jira: Infra integrate in YIS or other project

Training material Jira/Confluence

Jira: EU (YNS) Project support & Backbone sync error support

Jira: Cleanup configurations and screens

Jira: support Agile teams & finetuning YIS projec

Simplify Permissions and introduce Space Owners

SAML SSO

Jira: User Application request (incl Admin)

Jira: Alignment IT-Business issue moving

Jira: Compliance project setup

Jira: Permissions Agile teams ISD projects

Jira: YMES Corporate Jira Project setup

License renewing Jira/Confluence Bitbucket

Jira: P&A Customer support Jira Project setup

Jira: Discuss Align usage

Jira: Onboarding process

SAML SSO & User sync test environment

User Onboarding Admin account request

Jira ISMS project setup

AFOS migration Jira/Confluence Bitbucket

ApplicationSubjectJira IssuePlanningStatusCurrent situation
GeneralAFOS migration Jira/Confluence/Bitbucket

YPM-1442 - Getting issue details... STATUS

 Q1, Q2

CANCELED

Migration to AFOS checklist

  • Contract for hosting and service in private cloud pending at Avisi, this needs to be ready before Go live can be set.
  • DPA/DPIA pending at Yamaha
  • DPA pending at Avisi
  • Jira: almost ready, outstanding: e-mail and SAML configuration
  • Confluence: ready
  • Bitbucket: awaiting on Avisi for environment setup

Project canceled.

GeneralServicedesk redesign including portal (Jira SD project)

YIS-2047 - Getting issue details... STATUS

Q3/Q4

NOT STARTED


GeneralYMES use Jira/Confluence Service management project including support portal or different project setup?

SD-18647 - Getting issue details... STATUS YPM-2933 - Getting issue details... STATUS

Q2, Q3

IN PROGRESS

Preparation start Q2, 13-04-2023 meeting with Eva Bonilla and other YMES  stakeholders 
Sprint: '23 Jira apps -S15 started 05/Jul/2023 - planning to finalize in '23 Jira apps - S20  September 2023

GeneralYME (Technical) Service Division, New Jira Service management project including support portal

YPM-2892 - Getting issue details... STATUS

Q4

NOT STARTED

Intro meeting with team has taken place.

GeneralLicense renewing Jira/Confluence/Bitbucket including addons. Most licenses expire March 2023 and some in June/July 2023. Licensed need to be requested before the end of January 2023 at Avisi. 

YIS-2711 - Getting issue details... STATUS

Q1 

COMPLETED

Licenses renewed for 1 year, new expire date 16-03-2024

GeneralSSO Setup and new ADFS user sync for Jira, Bitbucket, Confluence (SAML addon)

YIS-5945 - Getting issue details... STATUS

Q2
Continue Q4

IN PROGRESS

SSO Jira in TEST environment, in TEST
SAML ADFS User Sync configuration  Test environment IN PROGRESS but cannot be used, not all fields cannot be retrieved.
Extend usage of Active Directory sync addon. License has been renewed.
User sync active in test and production via Active directory sync

GeneralTwo factor authentication

YIS-6767 - Getting issue details... STATUS

Q3, Q4

NOT STARTED

Support partner required to give advice on SAML addon and setup. On hold until September 2023

Jira P&A Customer Support Service management project including support portal

YPM-1743 - Getting issue details... STATUS

Q1

COMPLETED

P&A Customer Support project (PACS)
26-01-2023 all Customer forms live, Users trained and Training material available. 

JiraJira Addons to be discussed, for example usage of BigPicture  and Advance Roadmaps or use different addon for resource planning/roadmap (also to be discussed further with Bjorn/Mohamed)

YIS-10797 - Getting issue details... STATUS

Q3

IN PROGRESS

Information provided to PMO team:

Big Picture license expires on 15-03-2023 one year  renewal USD: $ 9.400,00 / € 9.063,29
Jira Roadmaps is bundled with Jira Software Data Center and does not require additional licenses.

Site including comparison information for Big Picture, Advanced Roadmaps
https://bigpicture.one/bigpicture-jira-portfolio/
https://bigpicture.one/bigpicture-jira-align-portfolio-aha/

Big Picture information: https://wiki.bigpicture.one/doc/all

Advance Roadmaps information: https://www.atlassian.com/software/jira/features/roadmaps?tab=advanced

Currently Advanced Roadmaps investigated if this could work for IS division.

JiraJira Align Usage? To be discussed for PMO planning.


Q2

COMPLETED

Jira Align will not being implemented the coming year, to expensive/advanced for current phase in Agile Transformation.
First explore available options for Big Picture / Jira Advanced Roadmaps.

JiraJira ISMS project for (recurring) tasks and policy and procedure development

YPM-2930 - Getting issue details... STATUS

Q1, Q2, Q3

COMPLETED

ISMS Project created, working on Configuration in close collaboration with Harold Renssen
Recurring task automation has been setup.

JiraNew Jira Project for Compliance, archive Jira-Project IA.

YIS-3672 - Getting issue details... STATUS

Q3

IN PROGRESS

Project YME Compliance-CMP created waiting on final confirmation form Compliance if Project IA can be archived.

JiraSupport agile teams in usage of Jira and finetuning YIS project.

  YIS-2144 - Getting issue details... STATUS

Q1, Q2, Q3, Q4

IN PROGRESS

Continues support during Agile transformation 

  • Formation of new teams , team setup, board setup, YIS introduction
  • Finetune YIS configuration 
JiraMigrate Jira development projects YM, BA, BI, B2C to YIS


YIS-2142 - Getting issue details... STATUS



Q1, Q2 ,Q3,Q4

IN PROGRESS

  • Migration of YM to YIS completed, outstanding issues moved. OMS move issues will remain. 
  • Migration of BL to YIS completed, one issue BL-3025 remaining. Project can be archived after J-Sox evidence collection.
  • Migration BA to YIS: Completed Project can be archived after confirmation from Lightbeam team
  • B2C, Yamaha Agile teams moved items to YIS. Other teams remain working in B2C. Alignment in progress to improve B2C project.
    Q3/Q4:     All B2C teams need to be moved to working in YIS
JiraIntegrate Infra in YIS project or separate project but no changes made via SD.

YIS-10801 - Getting issue details... STATUS

Q2, Q3,Q4

IN PROGRESS

  • Cloud-Rangers team started working in YIS
  • Infra Board is being setup, discuss with team to work with YIS
JiraCoaching ambassador Distributors (key users) usage of Jira and Confluence


Q4

NOT STARTED


JiraJira/Confluence onboarding/ training 
  • Basic training material
  • Contact YME L&D to centralize training (video's?)
  • Include Jira/Confluence introduction in Onboarding process of new employees, contingent workers.

YIS-2978 - Getting issue details... STATUS

Q1, Q2, Q3, Q4

IN PROGRESS

Creation of Basis training material : In progress under Space: Atlassian
Jira training

Jira(EU) YNS project support, Backbone Sync - continues support and troubleshooting

YIS-2880 - Getting issue details... STATUS

Q1, Q2, Q3, Q4

IN PROGRESS

Continues support for troubleshooting Sync errors and new user registration

JiraJira permissions -> move to authorization per role and groups for global permissions?
Introduce Agile roles

YIS-10800 - Getting issue details... STATUS

Q3, Q4

IN PROGRESS

Can only being started after finalizing Agile transformation, new roles

JiraJira project cleanup for field configurations and screens

YIS-1978 - Getting issue details... STATUS

Q1, Q2, Q3, Q4

IN PROGRESS

YIS Cleanup in progress

PMO Cleanup started

JiraAlignment Jira usage IS-Business forward requests between projects?

YIS-10798 - Getting issue details... STATUS

Q2, Q3

IN PROGRESS

IT <-> Ecommerce
IT<->  P&A Customer Support (PACS) 

JiraUser Onboarding process (including alignment HR, Facility, reception)

YIS-1974 - Getting issue details... STATUS


Q1

COMPLETED

Onboarding procedure is aligned, Jira Process and configuration in place. Released on 1-4-2023.

JiraUser Offboarding process (including alignment HR, Facility, reception)
YIS-8635 - Getting issue details... STATUS


Q3,Q4

NOT STARTED

Check with team engine when they are ready to start with setting up this process

JiraUser Application request access process (including Admin request rights)

YIS-8636 - Getting issue details... STATUS

Q3, Q4

IN PROGRES

  • Admin request form created and live on portal YIS-8616 - Getting issue details... STATUS
ConfluenceUser Manuals (Public) Space redesign, include permissions redesign (distributors, YME, third parties, dealers etc.)
Redesign based upon product instead of division/department

YIS-2000 - Getting issue details... STATUS - YIS-2004 - Getting issue details... STATUS

Q3, Q4

NOT STARTED


ConfluenceSimplify permissions and introduce space owners

YIS-2000 - Getting issue details... STATUS - 

YIS-2054 - Getting issue details... STATUS 		Q2, Q3, Q4

IN PROGRESS

Space Owners are being appointed and added to the Space description.
https://support.yamnet.com/confluence/spacedirectory/view.action

Simplify permissions step 2. Will already being done for new Spaces. 3 levels: RO,RW and SEC. SD can be requested to add members to the groups.



Jira/Confluence roadmap 2024

GeneralYME Facility Division, New Jira Service management project including support portal

YPM-2950 - Getting issue details... STATUS

Q1

NOT STARTED

Intro meeting with team has taken place.

GeneralMigrate Jira/Confluence/Bitbucket to Yamaha AWS environment


TBD

NOT STARTED

Impediment: support required from Support Partner

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